Parents,

 
Here is the link you need in order to preview your students band picture. Once you get to the site, go to "store" then "school events".  PCN Band has a sample of the button. Choose it, you can search by your students name. There are sectional pictures as well as individual and full ensemble.   I am also attaching a copy of the letter, from photographer, with instructions on ordering.  Good Luck!
 

 

Busses and 2 trailers and a semi will be loaded and driven to the location.  When we get to the location, many times only the busses and trucks are allowed in to the band areas.  Each contest has their parking lots divided up and they assign each school a location in the parking lot.  We will basically set up camp there.  Busses will be unloaded, trailers will be unloaded.  We will set up tents, tables, and the equipment for the meals typically in between or beside the busses.  If you are driving to the contest, you will be asked to park in the public parking areas and then they usually will have people to guide you to let you know where our band’s base camp area is.  You are welcome to bring chairs, blankets, etc.  The students are required to stay in that area, unless they are escorted by a parent to the restrooms.

 

The directors will determine when we eat, snack the kids, practice, etc.  Remind 101 is the best communication.  They will send a reminder that tells the students to be in stretch block at a certain time, usually close to our camp area.  They will dress in their uniforms and begin warm up preparation to perform.  They usually will then proceed at a specific time to another area, where they continue to warm up.  At this time we will have groups of parents doing different things.  Some will go with the students to get their plumes put in their hats.  Another group will follow the front ensemble and pull the equipment to the preparation area to go onto the field.  Another group will take a cart that we have prepared to the area where the students will enter the field to perform.   This group will give each student a cup of water to get cooled off a little bit on their way into the stadium before they perform.

 

For performance they have a set time when they can enter the field.  A set time as to how long they can perform, and set time where they have to be off of the field.  They have points deducted if their timing is off, or if they step in areas they are not allowed.  That is why we ask for several parents to help us get all of the equipment onto the field.  After performing, they will march back to our camp area to get their uniforms off, cool off, take a break and wait for instructions from the directors.

 

The whole process from stretch block to off the field is usually around an hour. 

 

As soon as the directors okay it, we will get them snacks, or the meal, depending on the performance time.  Then we wait…… 

 

Our first performance is a preliminary performance being judged.  After all bands have performed, the scores will be given to the directors.  It is then determined if we made it to finals, and if we did, where did we place and what time do we play again.  That determines how the evening goes for us. 

 

If we make it to finals, we then do the whole process over again at whatever time is determined due to our performance time.  All bands are judged again, and then winners are determined by that performance.

 

After all final performances have been done, we then move to a process called massing.  It is an amazing time.  All bands that were in the finals will march onto the field and stand in specific areas on the field.  They usually will stand between to determined yard lines from the home side to the visitor side, with a new band each 10 yards or so.  Awards will then be presented as the bands stand at attention.  If the band is called, the drum majors will walk forward to receive the award.  A picture of a small start of massing is below.

 

Image result for picture of marching band massing

 

 

 

After massing is over, the students will return to the camp area, put their uniforms on the racks, finish loading the trailers, load the bus, and head home.

 

 

 

Marching Contests have an entry fee to purchase a wristband to get in.  You must have a wristband on to enter the stadium.  From directors, to students, to helpers, to parents, everyone has to have a wristband.  We will let you know how much it is prior to the contest.

 

All students and staff have their wristbands included in the contest entry fee.  Occasionally, we will get a couple of extra bands, but typically not.  As a result, even if we are helping, we must purchase a wristband to be able to watch the performance.

 

The cost of the meal that we provide is included in the dues that the students have paid.  In order to keep from raising the cost of our dues, we only have allocated enough funds to feed the students.  However, we do offer the opportunity for parents to purchase a meal band with us so they can eat with the students at the contest.  This is absolutely not mandatory, feel free to bring your own food, or purchase it from the stadium (however, the stadium is usually not cheap).

 

Each week prior to the game we will send out a notice that says how much the entry bands are, and how much the meal band would be to eat with us.  We will accept payment at the school for that until a few days prior to the contest.  Then we will go and purchase wristbands for all the parents who have sent in their money for one. Again, this is optional.  You are welcome to stay at the camp, or stand outside of the stadium during the performance.  You also are welcome to purchase a wristband when you arrive at the stadium.  However, sometimes our camp is a good walk from the stadium where they are selling the wristbands, so we just wanted to make it easier for our parents.

 

Helpful tips…..

 

     Sometimes there is a lot of down time, so your student may want to bring a book, homework, or something else to do.  They don’t bring chairs, but are usually welcome to bring a blanket to sit on in the parking lot.

 

     Be mindful of the weather.  If it is hot, they need to be drinking a lot of water before the contest.  If it is cold, you might invest in some of the instant hand warmers that you can find at academy, Walmart, Walgreens, etc.

 

    Some parents will bring pop-up tents, ice chests, and lawn chairs.  Almost as if we were tailgating. 

 

The following is a list of ways that the band needs parents to help. 

Prop                           

  • building
  • Maintenance
  • Loading on trucks/trailers
  • Moving onto field for all performances
     

Transportation        

  • truck drivers to pull trailers,
  • maintenance,
  • painting outside of trailers
  • loading
     

Uniforms                  

  • Fitting,
  • repairs, hemming
  • Washing
     

Media                        

  • Photographer (need action pictures of each student during marching season)
  • Website updating
  • Communications
  • Videos of performances, end of year banquet video
     

Game Day                 

  • Water bottle labeling
  • Snacks
  • Bus Chaperones
  • Pre-Game Meals
  • Pit Crew
  • Drum Major Stand moving
  • Transportation (pull trailers, help load, etc.) 

 

Contest Help at least 30 parents             

  • Water Crew             (set up water for band as they enter the field for competition)          
  • Meal Servers          
  • Bus Chaperones     
  • Front Ensemble Crew                                                     
  • Drum Major Stand moving                                                
  • Transportation (pull trailers, help load, etc.) 
  • Plumes                                                                                
     

Band Wear                

  • t-shirts (student/booster)
  • Shoes
  • Polo
     

Medical                     

  • medical professional accompany us at each contest
     

Fund raising              

  • 20/20 Packets
  • Blue and Gold Sales
  • Kansas Maid Sales
  • Cookie Sales
  • Yellow Book Delivery
  • Sonic Cards
  • Sonic Car Hop
  • Bingo Night
  • Pancake Breakfast
  • Silent Auction
  • Spaghetti Dinner
  • Garage Sale
  • Business Donations
  • Corporate Sponsors/donations

 

Concessions for Home Games  at least 15 people per game

    • Set up (begins around 3:30)
    • Food Prep (popcorn, hot dogs, nachos, etc.)
    • Order Taking,
    • Clean Up,
    • Coke machine set up
    • Loading/Unloading
    • Runners between visitor and home concessions areas

 

 

 Contests are held at different locations throughout the season. Many times we do not know
our playing time until the week or even a few days before the contest. We will do our best to
communicate with you the information as soon as we get it.
So…a typical contest day….
Students arrive at call time ready to practice or load
Busses, trailers and semi are loaded.
Unload and set up camp.
Stretch Block, Warm up Performance,
Back to camp,
Snack or meal,
Placement for finals announced
If we made finals….Stretch block, warm up, performance
Watch other bands perform
Load instruments onto trailers
Band Massing and Awards Presentation
Hang uniforms up, finish loading trailers
Load buses and head home.
If you would like more details, another note expands on this information.
 

 

 Helpful information before band camp begins.

 

Band drop off/pick up is on the northwest side of the building, by the band room.

     Please don’t park in the circle drive, the students move equipment down those 

      ramps. During pick up/drop off, please watch for students as they cross from the   

      practice parking lot.

 

Band camp/practice is either in the band room, in the north parking lot, or on the field.

 

Call time means in your spot, with your instrument, ready to play.

     Arrive 15 minutes early to give yourself time to be ready.  

 

Be flexible when picking up your student.  

     Dismissal times are approximate.  All students are expected to put away their  instrument and uniform before they are released.  No student is ever left alone at school, so please make sure they have a ride home.

 

Marching band qualifies as the pe requirement for graduation for a reason.

     Marching band is a cardiovascular workout.  They will be continually marching,       running, playing, and holding their instrument for a full 8 minutes during a performance.  Students should spend their summer exercising to prepare.  Practices can be hot, so it helps if the student gets accustomed to the heat, and begins drinking plenty of water and learning about staying hydrated.

 

Summer vacations need to be scheduled for June and early July.

     Missing band camp makes it very difficult for the student to catch up.

 

Stock up on white t-shirts, black socks, and deodorant.

     Practice uniform is always white t-shirt and dark shorts/pants

(shirt can have writing, but must be primarily white)

     Black calf-length socks are required for each marching performance, have extras.

     Your student will sweat during practice & performances…

     Deodorant, deodorant, deodorant

 

Purchase a pair of supportive tennis shoes, a water jug or camel back and sunscreen

     Water breaks will be given, so each student needs a large jug of water.  Label everything your child brings to school.  Band students are not known for their ability to keep track of their belongings.  If it’s labeled, it can be returned quickly.

 

Weekends during September and October will be filled.

     Football games, contests, and practices take up almost every weekend.

 

Fall Break could include a game, contest, or mandatory practice.

Marching band is under the rules of OSSAA

(Oklahoma Secondary School Activities Association)

     ELIGIBILITY is important. Monitor grades and attendance in ALL classes.

 

They will learn to play and march at the same time.

     Almost every student thinks they will never be able to.  Encourage them to keep         trying.  You will be amazed at their progress.

 

Begin paying dues early and try to raise it all with the 20/20 program.

     When school starts, there are many expenses that come up.  If you can make payments, or begin sending out 20/20 brochures, you could have most of your dues paid before school even begins.  Then all fundraisers you do will help fund your next 3 years of band.

 

Ask someone to show you the “black box”. 

     It is a secure box in the directors’ office where all money should be deposited.  Please send all money in an envelope clearly labeled with the student name, and what it is for.  The treasurer checks this box regularly.

 

Visit pcnpride.com at least weekly. 

     It is the easiest way to keep updated.  It also has a link to make payments online during the year.  By the end of June, we will have the booster page updated.

 

YOU are important. 

     The band can not accomplish what it needs to without your financial support, but also your presence. Attend the contests and games.  Many times an entrance fee is required, usually around $15 for contests.  Our kids need to see the adults support them.  They need help pushing props, equipment, serving meals, etc.  Contest and game days are when we get to celebrate how hard they have been working every day. It is exciting to see the show at the first game, and watch each game and contest to see more steps added and improved.  The final performances are amazing!

 

Your student has a place to belong.

     The directors truly care about your student.  They will not ask them to do more than they are able, but they will challenge them to be their best.  They are shaping them into young adults.  Your student will also begin school knowing over 100 students.  They have a group to sit with at lunch, they stand up for each other, and the directors are looking out for them.  The boosters are always here to support them, too.

 

 

Welcome to the PCN Pride!

 

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